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Week 6: SQL Accounting Journals & Errors Correction 第 6 周:SQL Accounting 日记账与错误更正

💻 Practical Exercise Online 💻 在线实操练习

Step-by-Step Guide 分步指南

1. Sales & Purchase Cycle

The trading workflow requires creating matching documents: **Purchase Order** (ordering stock) -> **Goods Received Note** (verifying stock arrivals) -> **Purchase Invoice** (recording supplier payables).

2. Real-Time Stock Updates

Computerized accounting systems automate stock count adjustments. Processing a Delivery Order debits Cost of Goods Sold and credits Stock inventory tables automatically based on product unit costs.

1. 销售与采购业务循环

交易业务流程需要创建匹配的单据:**采购订单 (PO)**(订购库存)-> **收货单 (GRN)**(验证到货数量)-> **采购发票 (PI)**(记录供应商应付款项)。

2. 实时库存同步

计算机化会计系统自动执行库存数量调整。处理送货单 (DO) 时,系统根据产品单位成本自动借记销货成本,贷记库存商品表。

Concept Visualization 概念可视化

1. Purchase Order2. Goods Rec. Note3. Purchase Invoice4. Cash Payment

Educational Infographic 教学信息图

Visual concept map explaining the key module topic: 解释该模块核心主题的视觉概念图:

1. Purchase Order2. Goods Rec. Note3. Purchase Invoice4. Cash Payment

🤖 AI Integration Playbook 🤖 AI 实践指南

AI Prompting for Stock Adjustments:

Prompt: 'Write a prompt instructing an assistant to compare the quantities in a purchase order (PO-100) and a Goods Received Note (GRN-200), listing any discrepancies and price mismatch.'
Result: AI compares arrays, generating a variance alert report for the inventory team.

AI 辅助步骤:

Prompt 提示词: “编写一段提示词,指导助手比较采购订单 (PO-100) 和收货单 (GRN-200) 中的数量,并列出任何差异和价格不匹配情况。”
效果: AI 对比两个数组,为库存团队生成一份差异报警报告。

Tips 提示

Always match the Purchase Invoice with the corresponding Goods Received Note (GRN). This prevents billing errors and double payment for undelivered stock.
务必将采购发票 (PI) 与相应的收货单 (GRN) 进行比对。这可以防止账单错误以及对未送达货品进行重复付款。

Knowledge Check 知识自测

1. Which document is issued by the warehouse when supplier goods are received and verified? 当收到并核对供应商到货时,仓库会开具哪种单据?

2. Stock quantity levels in database tables are automatically decremented by: 数据库表中的库存数量水平通常会被以下哪项操作自动扣减?

3. What is the primary purpose of a Purchase Order (PO)? 采购订单 (PO) 的主要目的是:

4. Cost of Goods Sold (COGS) is debited when: 销货成本 (COGS) 在何时被借记?

5. Which document is used to record stock returned by a customer? 哪种单据用于记录客户退回的商品?

Practical Exercise 实践练习

Task 1: Identify the accounting code type for Cost of Goods Sold in COA range. 任务 1: 确定 COA 范围中销货成本的会计科目大类代码前缀。

Task 2: SQL query to sum total quantity in stock table 'Stock' where ItemID is 'M001'. 任务 2: SQL 查询:对库存表 'Stock' 中 ItemID 为 'M001' 的总数量进行求和。

Task 3: In SQL Accounting, which menu option converts PO to Invoice? 任务 3: 在 SQL Accounting 中,哪个菜单选项可以将 PO 转换为发票?

Matching Game 配对游戏

Match the term on the left with its definition on the right. 将左侧的术语与右侧的定义进行配对。

Delivery Order
Warehouse stock arrival validation 仓库入库数量核对验证单
Credit Note
Records customer goods returns 记录客户退货的贷记凭单
Goods Received Note
Decrements stock counts in database 减少数据库中商品库存数量的送货单
Purchase Order
Formal stock order request 向供应商发出的正式采购需求单